Description

Department:
Physiology
Location:
Health Sciences Center
Time Type:
Part time
Worker Type:
Regular
Job Req ID:
R108203
Minimum Requirements:
Bachelor's in a related field or an equivalent combination of education and experience. Grade 4 (Salaried)
Position Description:

The Unit Specialist I provides comprehensive administrative and clerical support to the faculty, staff, and students of the Physiology Department within the University of Louisville. The position plays a key role in maintaining the department's operations by handling communications, scheduling, recordkeeping, and student support services in a fast-paced academic environment.

This is a benefit eligible, part time position scheduled to work 30 hours per week.

Essential Duties and Responsibilities

• Assists department Unit Specialist III with student recruitment and admissions.
• Tracks department graduates into professional school and maintains other post-graduation student data.
• Acts as first point of contact for students and faculty in the Physiology office; greet and welcoming visitors; and creates a positive impression for the department.
• Assist students with tasks such as scheduling appointments with faculty, coordinating dissertation defenses, poster and dissertation printing, etc.
• Assists in planning student events and conferences.
• Assists students and faculty members with travel planning, expense reporting, and reimbursement.
• Reserves classrooms and conference rooms as needed for courses and meetings.
• Facilitates department communications. Compiles communications from and to students, faculty and staff, via up-to-date group distribution lists. Maintains department telephone/email directory and distributes annually and additionally when changes occur.
• Assists with Department records maintenance, archival disposition, and shredding of confidential documents.
• Makes purchases and payments on behalf of the department through utilization of ProCards and university systems for requisitions and wire transfers. Collects required backup for all purchases/requisitions/wire transfers.
• Other duties as assigned.

Preferred Qualifications

• Associate or bachelor's degree in business administration or a related field.
• 3+ years of experience working in an administrative role in higher education.
• Knowledge of or ability to quickly learn university systems (e.g., PeopleSoft, Workday).
• Familiarity with FERPA and confidentiality practices in education.
• Experience coordinating travel in a university or corporate setting.
• At least 2 years of administrative or office support experience.
• Prior experience in data entry, scheduling, or customer service.

Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), polling, online video conference programs like Zoom or Teams, and other common programs.
• Excellent verbal and written communication.
• Strong interpersonal skills for interacting with students, faculty and staff.
• Strong attention to detail.
• Ability to prioritize tasks, manage time effectively, and meet deadlines.
• Comfortable working independently and under supervision.
• Reliable and punctual.
• Discretion with confidential information.
• Adaptability and a proactive attitude.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.