POSITION OBJECTIVE 

Provide administrative leadership for the Case Comprehensive Cancer Center under the guidance of the Associate Director for Administration. Develop implementation strategies, advise on operational feasibility and Cancer Center Support Grant compliance, oversee research administration and membership engagement, and supervise primary support grant staff. Coordinate regulatory reporting, grant progress, research development, and administrative services to advance the center's goals and strategic priorities. Oversee more than $20 million in annual cancer research support and coordinate administrative infrastructure across the center's three consortium institutions: Case Western Reserve University, University Hospitals, and Cleveland Clinic. Work with the Associate Director for Administration to support consortium governance, organizational and fiscal oversight, and collaboration across six scientific programs, twelve shared resources, and the center's research, training, clinical trials, community engagement, and advisory activities.

ESSENTIAL FUNCTIONS 

Utilize expert knowledge of and experience with cancer center support grant guidelines. Lead or assist in preparation and presentation of business plans, proposals, and financial documents for presentation to internal and external constituents. Case Comprehensive Cancer Center receives its designation as an NCI designated Comprehensive Cancer Center through the support P30 grant renewed every 5 years. The designation has a vital reputational and financial impact in greater Cleveland for Case Western Reserve University and affiliated hospitals. Mandatory adherence to the guidelines of the support grant involves ongoing monitoring of the organization for structure, direction, and fiscal management. All decisions at the center are taken within the context of the support grant guidelines. Along with the supervisor, serve as an administrative link to the office of Cancer Centers branch at the National Cancer Institute. Attend and represent the center at all national meetings, both federal and non-federal related to the support grant. Serve as a member of the Executive Committee leadership group alongside the Associate Director for Administration, providing strategic guidance based on extensive knowledge of NCI requirements, institutional complexity, and the Center's capacities. Represent the AD for Administration as needed with key stakeholders such as donors, institutional leadership, faculty, foundation representatives, and grant sponsors. With the AD for Administration and in his/her absence, lead or co-lead regular meetings among leadership across the Case CCC. (20%)
Oversee all Support Grant-related account reconciliation and monitoring, fiscal reporting and grant closings handled by responsible staff. The center is responsible to report all cancer related grant activity of members to the National Cancer Institute, typically totaling close to $100 million. In addition, responsible for direct oversight of the pre and post award financial managers for funds expensed through the Center, totaling over $20 million annually. Oversee the pilot grant process offered through the center often totaling more than $2 million annually. The pilot program is central to the Cancer Center's research development objectives. Develop pilot RFAs with Center leadership; oversee application, review, and progress reporting. Identify opportunities for multi-component team science grant applications and lead teams to successful submissions of such applications. Provide input on all external grants submitted through the center. Advise on budget preparation, financial matters and successful grant writing strategies. (15%)
Oversee and refine the processes involved in Cancer Center membership application, admission, and ongoing review. The Cancer Center encompasses over 400 faculty members from three consortium institutions (CWRU, Cleveland Clinic, and University Hospitals) as well as additional members from other Northeast Ohio partners (Cleveland State, Louis Stokes VA, MetroHealth Medical Center). Develop and implement strategies to engage members based on their scientific interests and potential collaborations. Connect members to one another based on scientific themes, strategic priorities, and potential collaborations. Report on return on investment for membership engagement, measured by event attendance, volunteerism, collaborative peer-reviewed publications, and successful team science grant proposals. Partner with Cancer Center Executive Committee members and Research Program Leaders to develop business plans for engagement events, supervising the Assistant Director of Cancer Center Programming in event planning. (15%)
Oversee the standardization of project management across Case CCC administrative teams. Implement strategic review and modernization of existing project management templates, Standard Operating Procedures, and regular reports. Responsible for creation and review of all internal and external reports on Center data, including membership productivity, internal investment ROI, and financial reports. Present reports as requested, in writing or in person, to the National Cancer Institute, the American Cancer Society, internal and external governance and advisory boards, and other stakeholders and sponsors. Prepare responses to questions about reports, anticipating such questions in advance. Advise leadership and staff on selecting additional information to be collected and organized to further the Cancer Center's mission. Oversee the optimization of existing use of databases, supervising the work of the business systems data analyst. (15%)
Supervise the staff dedicated to the support grant including staff responsible for supporting the research programs, trainees, multi-investigator grants, and all pre and post grant activities related to the support grant. Advise and participate in information services, marketing, event planning and operational activities at the direction of the supervisor and the center director. Oversee invoicing, publications, financial and technical reports generated by Case CCC CCSG staff and mandated by the support grant P30 (10%) 
Together with the Senior Director for Finance, Operations, and Shared Resources, advise the Associate Director for Administration and the Center Director on strategic investment opportunities and management of the Center's operating budget. Meet regularly with the Senior Director for Finance, Operations, and Shared Resources to oversee Cancer Center Support Grant expenditures and post-award pilot grant management. Establish budgetary guidance for pilot award allocations. Advise and participate as needed in philanthropic activities. (10%) 

NONESSENTIAL FUNCTIONS 

Liaise as needed with the medical school HR manager to manage employee relations matters for direct reports; this may include conflict management, performance management, reorganization requests, etc. With the Senior Director for Finance, Operations, and Shared Resources, develop and implement staff training programs and establish and maintain clear succession plans to ensure seamless operations during times of staff absences or turnover. Advise Associate Director for Administration and Cancer Center Director on faculty recruitment, especially as related to how new faculty might fit into the Strategic Plan and Center membership. (5%)
Working with the Senior Director for Finance, Operations, and Shared Resources, responsible for documenting the space, facilities, equipment, staff and fiscal operations of the research space under direct control of the cancer and its shared resources. The shared resources of the center are specialized service facilities that support the cancer research efforts of its members at all affiliated institutions and are supported by the support grant. Maintain accurate records of facilities and resources for grant applications and reporting. Advise Cancer Center leadership on issues of space, finances, equipment, and personnel needs. (3%)
Maintain up to date knowledge of grants management requirements particularly those of major funding agencies and the university; policies and procedures of the university and changes in the educational and research landscapes that affect the department. This may include maintaining professional affiliations to enhance professional growth and remain current in the latest trends and regulations in sponsored research and financial reporting. (5%)
Perform other duties as assigned. (2%)
 

CONTACTS 

Department: Regular contact with center staff regarding workflow.

University: Direct contact with senior administrative positions of the associate and assistant deans, departmental chairs, division chiefs, physicians, and faculty within the medial school, Case School of Engineering, other schools within the university, and administrative personnel of University Hospitals and Cleveland Clinic. Contact with Development personnel at the medical school, Case Western Reserve University, University Hospitals and Cleveland Clinic. School of Medicine, Cleveland Clinic and University Hospitals finance and planning, faculty affairs and grants and contracts offices. Contact with university general support offices such as the controller's, sponsored projects and research administration as needed. For primary faculty of the cancer center, manage with the ADA appointments, promotion, annual reporting, faculty survey, and annual report metrics, staff appointments and reviews, compliance with EHS training and reporting and lab space compliance with EHS regulations and reporting, including discard of hazardous materials. 

External: Contact with NIH NCI Cancer Center branch officers, grants management specialist and scientific review administrator. Contact with directors and associate directors at other comprehensive cancer centers, and senior leadership at foundations and agencies where the center seeks or administers award funding. Contact with the Association of American Cancer Institutes and other advocacy organizations for cancer research. Contact with nationally recognized cancer physicians and researchers. Contact with philanthropic donors to provide information. Contact with foreign trainees and faculty (working with the supervisor) to assure seamless immigration status management for cancer research trainees and faculty through the university office of immigration services.

Students: Support for administration of cancer research trainees across the continuum of high school to junior faculty to facilitate the Office of Training Education and Career Enhancement. 

SUPERVISORY RESPONSIBILITY 

Direct supervisory responsibility for Cancer Center support grant manager, pilots award manager, two research associates, business systems data analyst, director of the Office of Academic and Organizational Excellence, and Director of Programming and Events. Supervise other department administrative/operational staff in matters related to the Cancer Center Support grant progress and renewal. Assure annual reviews are administered within university policies for all research staff supervised by faculty. 

QUALIFICATIONS 

Experience: 10 years of progressive experience in a research environment and/or research administration in an academic and/or biomedical environment. Direct experience in an NCI-designated Cancer Center preferred. Or, experience working within a comprehensive cancer center or other multi-component, medical-focused, externally-funded research center preferred.

Education: Master's degree required; degree in related field (cancer research, business) preferred

REQUIRED SKILLS

Strong interpersonal skills. Ability to work and communicate with various individuals from a broad spectrum of disciplines, technical and educational backgrounds within the department, school and university, and with individuals outside the university; specifically, hospital partners. Ability to work effectively independently and collaboratively within a team; must be highly motivated, responsible, dependable, and a self-starter. 
Strong leadership, organizational, and administrative skills to effectively organize programs in a highly competitive research environment.
Skilled as both a leader and participant in committees that range from scientific to administrative to faculty search for positions in the center, school, and the university.
Analytical and strategic thinker. Ability to work with sensitive information and maintain confidentiality.
Professional and effective oral and written communication skills; strong writing and editing skills, must demonstrate the ability to effectively and accurately relay information. Ability to interact with colleagues, supervisors, and customers face to face. 
Strong organization skills. Ability to multi-task, prioritize and meet deadlines; must demonstrate attention to detail and accuracy, time management skills, and proven ability to successfully follow-through on assigned projects; ability to manage multiple projects simultaneously.
Effective management skills. Ability to lead, train, work with, and elicit cooperation from team members and staff.
Excellent problem-solving skills. Must demonstrate sound judgement and effective decision making; ability to identify and implement alternative resolutions and strategies; and effective conflict management skills.
Must demonstrate flexibility and ability to work under pressure; must be able and willing to work in a fast-paced, changing environment, and conform to shifting priorities, demands and timeline. Ability to meet consistent attendance.
Administrative and/or scientific background in cancer research preferred. 
Understanding of sponsored research grants and clinical trial grants administration required.
Knowledge of financial spreadsheets and GAAP (generally accepted accounting principles).
Knowledge of federal OMB circulars A-21, A-110 and A-133 sponsored research reporting requirements.
Excellent computer skills including mainframe applications experience; excellent mathematical skills; ability to use or learn to use financial spreadsheets, accounting software, NIH application software, database packages, PeopleSoft financial system applications.
Ability to demonstrate successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
Ability to meet consistent attendance.
Ability to interact with colleagues, supervisors, and customers face to face.
Willingness to learn and work with artificial intelligence (AI) tools and technologies.
 

WORKING CONDITIONS 

Typical office environment. No exposure to chemicals.      

Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $96,651 and $150,140, depending on qualifications, experience, department budgets, and industry data. 

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Case Western Reserve University is an equal opportunity employer.  All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.

Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of  Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.

This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

HOW TO APPLY:

Go to jobs.case.edu and search Job# 14969.